Administrative Assistant (part-time)
Location :
Chicago, IL
Job Type :
Temp/Contract
Hours :
Full Time
Required Years of Experience :
1 year
Required Education :
Associate
Travel :
No
Relocation :
No
Job Description :
This is a hybrid, long-term temporary opportunity in downtown Chicago.
Schedule: Monday through Friday
Pay Rate: $18-$22/hr
Our client is seeking a part-time Administrative Assistant to support their busy team!
Administrative Assistant - Responsibilities:
- Performs clerical functions such as processing mail, preparing correspondence, receiving visitors, and maintaining adequate office supplies
- Maintains the equipment inventory held in the executive and remote offices; coordinates any required repairs or scheduled upgrades as required
- Completes and distributes internal and external correspondence, legal documents, form letters and other documents as directed
- Works cooperatively with team members, volunteers and contractors to ensure successful achievement of work plan activities
- Maintains organized paper and electronic files, documents and records of the organization
- Assists with meeting preparation, scheduling and organization of meeting materials and minutes
- Maintains calendars and ensures effective communications related to deliverables, due dates and deadlines
- Prepares expenditures, payment authorization forms and other administrative documents for required authorizations
- Performs entry of receivables and payables in the accounting system, ensuring necessary authorization is received according to financial procedures
Required Qualifications :
- Associate degree or equivalent training/experience
- 1-3 years of administrative or professional office experience
- Proficiency in Microsoft Office and Google Suite required
City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.
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