Executive Assistant (Hybrid)

This is a hybrid opportunity in downtown Chicago.

Start Date: ASAP

Duration: Temp-to-hire

Pay Rate: $32-35/hr temp; $70K upon conversion

Our client, a non-profit in the healthcare space, is seeking an Executive Assistant to support a high-level executive.

Responsibilities

• Calendar management for executive and adjacent team; scheduling meetings and ensuring attendees have all necessary materials


• Take incoming calls and correspondence or forward to the appropriate contact as necessary


• Communicate staff and senior management requests to executive, ensuring prompt response, prioritizing appropriately, and maintaining confidentiality


• Support the executive with external meetings/conferences


• Assist with the development of executive presentations/memos, which may include proofreading, researching, and general editing


• Handle all travel details including the arrangement of flights, hotel booking, etc.


• Handle all executive expense reports appropriately; manage company credit card


• Follow-up on all questions/discrepancies regarding travel budgets, policies, and processes


• Coordinate administrative duties with other assistants across the division


• May include other responsibilities as assigned

• Bachelor's degree required


• 5+ years of work experience in a professional office environment and all corresponding best practices and SOPs


• Proofreading skills and attention to detail in reviewing documents and presentations


• Experience supporting senior or C-suite executives


• Previous experience leading administrative staff


• Strong multi-tasking, planning, and organizational skills needed


• Diplomacy and tact are required in internal and external communications


• Must be able to work autonomously and exercise judgment in task delegation


• Excellent interpersonal communication skills across written and verbal mediums to correspond between departments


• Discretion and integrity required


• Software skills including Excel, Word, PowerPoint, and Outlook; strong PowerPoint skills essential


• Able to work extended hours on occasion

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

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