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Executive Assistant

Location : Chicago, IL
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Location: Chicago, IL


We are looking for an experienced Executive Assistant (EA). This person will be working closely with a Vice President and other executives . The successful candidate must be able to prioritize, and be proactive in managing the executive’s tasks. If you are experienced with Microsoft Office Suite and Google Docs. (Gmail/Docs, Word, PowerPoint, Excel) that's a plus!


Job Responsibilities

  • Act as the point of contact between the executive and team and parent company

  • Undertake the tasks of receiving calls, taking messages, routing correspondence, and handling requests and queries appropriately.

  • Be proactive in maintaining executive’s calendar appointments by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Collaborate with multiple stakeholders to keep the team accountable to executing on deadline

  • Develop and carry out an efficient documentation and electronic filing system

  • Conserve executive's time by reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information; initiating telecommunications.

  • Other duties as assigned

Required Qualifications :


  • B.S. in Management or related field

  • 3+ years administrative support or executive assistance

  • Discretion and confidentiality

  • Proven experience as an executive assistant or in other executive support positions

  • Full comprehension of office management systems and procedures

  • Google docs, calendar and gmail proficiency

  • Exemplary planning and time management skills

  • Up-to-date with advancements in office gadgets and applications

  • Ability to multitask and prioritize daily workload

  • High level organizing, planning, oral, and written communications skills

  • Problem solving ability

  • Independent thinker and ability to self-manage

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