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Project Coordinator

Location : Chicago, IL
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Essential Functions/Responsibilities

1. Project Coordination 50%

· Develop timelines and advise on resource availability for current and incoming projects to provide input on feasibility

· Ensure that task-related information and instructions are delivered to various individuals and teams; provide project support in a timely manner

· Work with partner organizations to facilitate, coordinate, and support logistics related to projects and programs

· Review and update timelines with team members to ensure all milestones and deliverable dates are accounted for, reasonable and can be met on time; seek cross-team approvals and support if needed 

· Assist director with project management across the department programs, which serves to: document processes, provide measurable timelines and milestones, and create linkage to budget performance


2. Project Administration 40%

· Contribute to support administrative functions directly related to the operations of the department

· Serve as a liaison for the Group with external associations, institutions and vendors 

· Gather and prepare meeting materials and provide on-site assistance for meetings

· Coordinate material production, audio/visual needs, travel and lodging, and other activities

· Respond to requests in clear, professional and timely manner


3. Assist with Reports and Workflows 10% 

· Update tracking spreadsheets, reporting databases, dashboards, and/or surveys.

· Assist the director by trying to find efficiencies to workflows processes

· Coordinate communication with other departments as designated to support timely completion of activities

Required Qualifications :

1. Bachelor’s degree in business or related field required

2. Minimum years 3 of work experience, with an understanding of project management

3. Ability to effectively manage time, prioritize work, adjust to changing demands, and multi-task across many assignments; detail and task oriented

4. Well-developed interpersonal skills, including relationship-building; ability to interface effectively with people of varying disciplines, background, and expertise

5. Experience in quality improvement initiatives of workflows preferred

6. Experience working with physicians and healthcare organizations preferred

7. Strong written and verbal communication skills

8. Ability to work independently and able to function effectively as a team member

9. Proficient in use of Microsoft Office applications including, Word, Excel, Access, PowerPoint, SharePoint, and Outlook. Experience with Microsoft™ Project and web-based survey development tools preferred

10. Some travel required

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